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1. Login to Pathway
2. Click on Main Menu
3. Click on Faculty Center
4. Select My Schedule
   • Note: Depending on the access you have been granted, your menu box may look different and have more options or fewer options.
   • The classes you are teaching should be displayed in the table labeled “My Schedule.”
   • If the class(es) you are teaching are not displayed, you are most likely not listed as the official instructor of record for the class.
   • Contact the person in your department responsible for scheduling classes. A list of people in each department can be found here: http://www.umkc.edu/registrar/procedures/room-scheduling.asp 
5. Check to make sure the current semester is displayed. If it is not displayed, click the change term button to select a different semester.
6. To enter your grades, click the Grade Roster icon next to the class you want to grade.
   • If the grade roster icon is not displayed, the grade rosters may not have been generated for the term yet. Grade rosters are generated two weeks prior to the end of the term so that they will reflect the most up to date status for each student.
   • Grade rosters are static. This means if a student adds or drops a class after the grade roster is generated, that change will not be reflected on the grade roster.
7. All students officially enrolled in your class should be displayed on the grade roster. If there was a student who attended your class, but is not listed, it is because they are not officially enrolled. The student needs to Petition to the Dean’s office to become officially enrolled at this late date. If the petition is approved, you will need to submit a grade change form (available in your Dean’s office) to submit the student’s grade.
8. To enter a grade for a student, click the arrow to make the drop-down menu appear next to that student’s name. Then click on the grade you wish to assign. Only the grades valid for that student will be displayed.
9. If the student is on your grade roll, but never attended class, or stopped attending class part-way through the semester, you should assign them an “NR” grade instead of an “F.”
   • The NR stands for “Not Reported” and signifies to the Registrar’s Office, Financial Aid Office, and Academic Advising Offices that the student did not attend class enough for a grade to be calculated.
10. You may wish to click the SAVE button at the bottom of the page periodically to make sure the
    data you entered is saved and you do not lose it and have to enter it again. Clicking save as you are entering grades does NOT submit them to the Registrar’s Office until you mark the grade roster as “approved.”
11. Some students may already have the official grade of “W” entered. These are students who dropped during the “Drop without Assessment” time period of the semester. You cannot change this grade.
12. Some students may have a grading basis of WWF and a Withdraw Date displayed, but there is no grade entered. These are students who withdrew during the “Drop with Assessment” time period.
    • If a student drops after the ½-way point of the class, you as the instructor, have the option of assigning a W (Withdrawal) or WF (Withdrawal Failing). When this happens, these are the only two grades you will see in the drop-down list.
    • The Withdraw Date is displayed because if the student was failing at the time they withdrew, you are supposed to assign them a WF according to academic policy. Beginning Fall 2012 for undergraduate students only the WF grade will no longer calculate into the GPA like an F. All WF grades for terms prior to Fall 2012 will still calculate in the GPA just like an F.
    • If you do not have the option of assigning a W or WF it means the student has not officially withdrawn from the course and you must assign a grade.
13. When you have finished entering your grades, you need to mark you grade roster as Approved.
    • This is how the Registrar’s office knows you are done entering grades for this class.
    • You will only be able to mark the grade roster approved if you have entered a grade for every student. No blank grades are allowed.
    • Once you have approved your grade roster, and the grades have been posted to student records in Pathway, you have two options for changing a grade.
      1. Pathway Online grade change process - the deadline to initiate an electronic grade change must occur within one calendar year after the term has ended. 
      2. Grade Change Form - if you are not able to utilize the online grade option above you will need to submit a grade change form the Registrar's Office to change an official grade for a student.
    • If grades have not posted to student records you can still make grade changes via Pathway by changing the Approval Status to Not Reviewed, select save, make you grading updates, change the approval status to Approved, select save.
    • Approved grades will not be posted to student records until after the last scheduled final exam.
      Students will not be able to see their grades in Pathway until that time.
14. Select Save
15. When you click Save, a small window will pop-up confirming that you have successfully submitted your grades. Approved grades will not be posted to student records until after the last scheduled final exam. At that time, students can log-in to Pathway to view their grades. 
16. Both the Class Roster and the Grade Roster have “Notify” buttons at the bottom of the page. These buttons take you to a new screen that allows you to type an email message to your students. This option DOES NOT send the students the grade they have been assigned.
17. You may have been asked to submit a printed version of your grades to your department. To do this, click the blue Printer Friendly Version link.
    • Now you can select the “Print” button from your browser menu to print what appears on the screen.
    • Your class rosters will be available in Pathway for you to view as long as you are an instructor at º£½ÇÂÛ̳.  You do not need to worry about keeping a paper copy of the rosters for your records.
    • Click the blue Close link at the bottom of the roster when you are finished.
18. Make sure to enter grades and mark the grade roster as approved for all of your classes by 5 p.m. on the Tuesday after Finals week. Approved grades will not be posted to student records until after the last scheduled final exam. At this time, students can log-in to Pathway and view their grades.

If you have entered your grades in Canvas, you have the option of importing them to Pathway.

1. Login to Pathway
2. Click on Main Menu
3. Click on Faculty Center
4. The classes you are teaching should be displayed in the tab labeled “My Teaching Schedule.” If the class(es) you are teaching are not displayed, you are most likely not listed as the official instructor of record for the class. Contact the person in your department responsible for scheduling classes. A list of people in each department can be found here: http://www.umkc.edu/registrar/procedures/room-scheduling.asp 
5. Check to make sure the current semester is displayed. If it is not displayed, click the change term button to select a different semester.
6. To enter your grades, click the Grade Roster icon next to the class you want to grade.
7. Click Get Grades From Canvas link
   • Note: all grades must be entered with capital letters in the following format: A, A-, B+, etc.
8. Once the upload process from Canvas is complete, verify the grades were uploaded correctly
9. You may wish to click the save button at the bottom of the page periodically.
10. Select Approve from the Approval Status drop-down menu.
11. Select Save
12. When you click Save, a small window will pop-up confirming that you have successfully submitted your grades. Approved grades will not be posted to student records until after the last scheduled final exam

Potential Errors:

• Last Date of Acad Activity:
  • The University is required to document the last date of academic activity for students receiving federal Financial Aid or Pell and do not earn a passing grade.
    • Grades include: F, WF, NC, NR, I
    • Enter a date between that is in the range of the date of one day before the class start date and current date.
  • Defining Academic Activity:
    • Physically attending a class where there is an opportunity for direct interaction between the instructor and students
    • Submitting an academic assignment
    • Taking an exam, an interactive tutorial, or computer-assisted instruction
    • Participating in an online discussion about academic matters 
    • Initiating contact with a faculty member to ask a question about the academic subject studied in the course
    • Attending a study group that is assigned by the instructor
    • Note: logging into a course does not constitute an “academically-related activity”
    • If you are using Canvas what is the Last Date of Acad Activity that will be automatically be pulled into the Pathway grade roster? Some examples include:
      • Announcements: posts a new comment to an announcement 
      • Assignments: submits an assignment
      • Collaborations: loads a collaboration to view/edit a document
      • Conferences: joins a web conference
      • Discussions: posts a new comment to a discussion
      • Quizzes: submits a quiz
      • Quizzes: starts taking a quiz

• Invalid Value
  • Invalid grades occur because a student may have dropped, changed to audit, or changed to credit/no credit.
  • You may have issued a different grade in Canvas than what is allowed for that student, or entered the grade in the incorrect format.
  • If you receive the following error that means grades entered in Canvas are not available for import into Pathway and you will need to enter them manually.

• May 31 for the previous Spring Semester
• July 31 for the previous Summer Semester
• December 31 for the previous Fall Semester

• Changing the credits associated with a course
• Changing the grading basis associated with a course
• Student has graduated
• Retroactively adding, deleting, or swapping a course

Electronic grade change reports will be available to run on demand by each Academic Unit to notify Deans and Department Chairs when grades have been changed on a student’s record. 

Grade changes requested after one year will require a written appeal by the instructor and a signature from the Dean. The Registrar will review the grade change request and work with the Provost’s office to determine the acceptance of the instructor grade appeal.

How submit Grade Changes Electronically

1. Log on to Pathway
2. Click on the Main Menu
3. Click on the Faculty Center 
4. Click on the My Schedule
5. Select the term for which you want to change the grade by selecting the “change term”
   button
6. Click on continue
7. After you select continue – select the grade roster for the class you want to make a
   grade change
8. After selecting the grade roster icon you will be taken to the grade roster for the past
   term you selected.
9. From there you will need to select the Request Grade Change button
10. Once you have selected the Request Grade Change button you will be taken to a page that has the Official Grade and which now allows you to change the grade.
    • Note: If a student's grade is grayed out, then you must submit a Change of Grade form with the appropriate signatures and documentation.
11. Instructors who submit grade changes will need to enter a Reason for the grade change by selecting the hour glass next to the grade that is being changed.
12. Once you have selected a Reason code – scroll to the bottom of the grade change roster
    and select Submit.
13. Once you select submit you can scroll back and you will see “success” next to the grade
    change reason.

Grade Rosters will be made available no later than two weeks prior to the last scheduled final each term (one week in the Summer Session) and are due the Tuesday after finals week. This is in accordance with the .

If you are the instructor of record for a course, you will receive an e-mail when grade rosters are available.

Grade rosters are static and thus must be regenerated daily until the end of the term to reflect any changes in enrollment (adds or drops) that occur during that time period. Any grade rosters not marked as "approved" will be regenerated overnight, and when that occurs any saved grades will be removed and must be re-entered.

Grades must be entered in Pathway, marked as "Approved" and "Saved" by 5 p.m. three (3) days after the last scheduled final (not including Sunday). This is generally the Tuesday after finals week.

Fall and Spring grades entered and marked as approved will be posted to student records after the last scheduled final for the term in the Fall and Spring.

If grades have not yet posted to student records (the "official grade" column is still blank) you may still make changes to the grades by following this procedure:

1. Change your approval status back to "Not Reviewed"
2. Select Save
3. Make changes to the grades
4. Change your approval status to "Approved"
5. Select Save 

An official add form (with the student’s signature and a Dean or their representative’s approval) should be sent to the Registrar's Office for any late student additions to a class.

The student’s grade will need to be submitted on an official grade change form that is available in each Dean's Office or wait until the student is officially registered and the grade roster will be re-generated over night.

Note: Grade rosters are static and thus must be regenerated daily until the end of the term to reflect any changes in enrollment (adds or drops) that occur during that time period. Any grade rosters not marked as "approved" and "saved" will be regenerated, and when that occurs any saved grades will be removed and must be re-entered. 

The Financial Aid and Scholarships Office is required by the Federal Government to track the last date of attendance for students who officially withdraw or unofficially withdraw from all classes. 

If a student appears on your grade roster, but never attended class or stopped attending class within the semester, we are requesting that a grade of NR be assigned to this student in lieu of an F. The NR stands for "Not Reported" and signifies to the Registration and Records’ office and Financial Aid Office that the student did not attend or stopped attending class. NR calculates in a student's GPA just like an F.

Students who withdrew by the deadline for students to withdraw without academic assessment will already have the grade of W assigned next to their name on the grade roster and you cannot change it.

Students who withdrew with assessment may be assigned either a WF for "withdraw failing" or a W for "withdraw." For students who have officially withdrawn, these will be the only two grade options available.

If the student has not officially withdrawn, you must assign the most appropriate grade from the drop-down menu. You cannot assign a "W" if the student has not officially withdrawn. 

Review drop and withdrawal deadlines to determine how a W was assigned to a student based on the official term/session dates.

The notify buttons provide a way for you to send a mass email to all your students or those that you select. All students will receive the exact same email.

Notify Selected Students

1. Select Notify Selected Students.
2. Make sure each student on your roster has a check box next to their student ID number.
3. If you wish to send an email to one or more students but not the entire class, you can select the students by checking the box.
4. Select the Notify Selected Students button.

Notify Listed Students

1. If you want to send an email to ALL the students on the roster, select the Notify Listed Students button.
2. Select the Notify Listed Students button.
3. You will be taken to a screen where you can type the email you want to be sent to your students.